For our office in Antwerp we are looking for a
Procurement Administrator (f/m/d)
Alpha Trains has owned and leased locomotives and passenger trains for 25 years. More than 160 employees of various nationalities are active across Europe. Our more than 1,000 locomotives and passenger trains are utilized in 22 European countries.
Who we are looking for
We are looking for a structured and detail-oriented professional who enjoys keeping purchasing processes running smoothly behind the scenes. You have a strong eye for accuracy, feel comfortable working with data and systems, and enjoy coordinating with different stakeholders to ensure that purchase orders, invoices and supplier information are managed correctly and efficiently.
Ready to make an impact through reliable administration and a well-organized procure-to-pay process? We would love to hear from you!
WHAT WOULD KEEP YOU BUSY
- Purchase Order Administration: create, update and maintain purchase orders in Microsoft Dynamics 365 Finance & Operations, ensuring that all relevant information is accurate, complete and up to date
- Approval Workflow Management: support and monitor approval workflows, following up on approval chains and ensuring that purchase orders progress smoothly through the required steps
- Procure-to-Pay Coordination: coordinate with business departments and accounting to support an efficient procure-to-pay process, ensuring that purchasing activities are processed accurately and on time
- Invoice Matching: support the 3-way matching process between purchase orders, goods receipts and invoices, helping to identify and resolve discrepancies where required
- Vendor & Purchasing Data: maintain accurate supplier and purchasing information, including payment terms, delivery terms and other relevant master data
- Purchase Order & Delivery Monitoring: monitor open purchase orders and delivery status, follow up on outstanding items and ensure that changes are properly recorded and tracked
- Data Quality & Compliance: ensure purchasing data meets internal standards and policies, while identifying process deviations and supporting their resolution
- Process Improvement: contribute to continuous improvements by identifying opportunities to make purchasing administration more efficient, reliable and transparent
WHAT YOU BRING TO OUR TEAM
If you are excited about joining our team, here is what we are looking for in the ideal candidate:
- Commercial training or an equivalent qualification, ideally complemented by a Bachelor’s degree in Business Administration or a related field
- Good understanding of accounting principles and VAT, with an interest in purchasing and finance processes
- Experience with Microsoft Dynamics 365 Finance & Operations is a plus
- Strong administrative and organizational skills, combined with a structured and detail-oriented approach
- High level of accuracy and a strong commitment to data quality and process discipline
- Analytical mindset and the ability to identify and resolve discrepancies or process deviations
- Strong communication skills and the ability to collaborate effectively with different business departments and accounting
- Strong MS Office skills and confidence working with digital systems
- Fluency in English is required, and bonus points if you can sprinkle in some German
WHAT IS IN IT FOR YOU
At Alpha Trains we have a mission: to keep our employees happy. So, we go the extra mile to make your working life more enjoyable: From fresh apples in our office fruit basket to annual company offsites, from bike leasing options so you can get to the office in style to an insurance package that gives you the peace of mind you need. Want more transparency? Attend our weekly town hall meetings. And because we are all about collaboration, we keep our hierarchies flat and friendly.
And, last but not least, prepare to meet the most awesome, dedicated and party-ready colleagues at Alpha Trains.
Not fully convinced? We asked our colleagues: what makes working at Alpha Trains special: Employee film
APPLY NOW
Please submit your detailed application documents with a CV and a cover letter as a PDF file by email to: HR_at_alphatrains.eu. You are also welcome to contact us without any obligation and directly by telephone:
